AAU School Of Health
AAU School Of Health invites interested and qualified applicants to apply for the following vacant positions. Anyone who is interested and qualified can apply before the deadline.
Position 1 – Accountant
Qualification: BA in Accounting or related fields
Experience: Zero and above years of work experience
Under general supervision of Finance Team leader , supervises and administers accounting operation of the organization ; follows up-the timely collection of bank statements and advices and undertakes reconciliations; prepares monthly payroll and passes all necessary journal entries; verifies postings and reconciliations done by accountants; and prepares periodic financial statements and performance reports; registers, administers and follows up the project income ; maintains complete and accurate register of each ledger.
Duties & Resposniblities:
preparation of financial transactions, preparation of financial documents, maintenance of records and posting of accounting data by using Peachtree accounting software
Follows up-the timely collection of bank statements and advices, and undertakes reconciliation with own records;
Classifies, codes and journalizes accounting transactions for posting;
Preparation the posting of accounting data to sub and general ledgers from accounting records and documents.
Prepares monthly payroll and pass all necessary journal entries related with payroll and presents to supervisor for verification;
Ensures that monthly payments are made per payroll deductions; follows-up the orderly clearance of payables and receivables;
Checks and posts ordinary receipt voucher, debit notes, credit notes and other vouchers; verifies
prepared payment vouchers and certifies for approval;
Checks and verifies all posting and reconciliation done by accountants;
Working knowledge of tax laws and GAAP.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office, particularly with Excel and Peachtree accounting
Position 2 – Information Technology Officer
Qualification: Bachelor degree or equivalent in computer science/IT;
Experience: Zero and above years of work experience
Develop and maintain databases on all research related activities within the college;
Provide information and technical support to researchers;
Develop electronic resources for supporting the research activities of the faculty, staff as well as students;
Assist researchers in online proposal submissions, reviews, implementation, monitoring and reporting requirements;
Make electronically available documents and publications for facilitating research activities;
Assist in the identification and prioritization of IT needs in each year;
Assist in the specification, ordering and installation of equipment and software;
Control over and maintenance of user accounts;
Ensure and maintain data and network security;
Ensure continuous maintenance of network infrastructure and architecture;
Provide support for college IT facilities during seminars and conferences
Design, establish and ensure continuous maintenance of the ORA web site.
Duration of employment: six months and renewable based on performance and availability of funds.
Position 3 – Finance Officer
Qualifications and skills:
Bachelor degree in accounting, or related field , or very closely related field and zero and above years of work experience
Zero and above years of work experience
Effective communication skills (oral and written)
Ability to work independently and with minimum supervision.
Must have accuracy in detail work and good organizational techniques.
Working knowledge of Microsoft Office software, especially Excel
In executing its responsibilities for the financial administration of externally funded agreements, the finance officer will carry out the following activities;
Facilitating good project management techniques by disseminating information to PI/PDs on a wide range of topics related to the financial management of sponsored projects;
Providing post-award financial administration support to departments including monitoring of accounts;
Maintaining central formal proposal and agreement files for CHS consistent with policy & procedures of the college;
Reviewing monthly financial reports of grantee and follow up transfer of funds from donors;
Providing technical assistance, training and/or mentoring to the finance officer of grantees, as required;
Establishing all account numbers for sponsored agreements consistent with Policy and Procedures of the college, i.e Assignment of Account Numbers for Grant and Contract Awards;
Monitoring expenditure entries against sponsored agreement accounts for allow ability as a direct cost;
Preparing and submitting invoices, cash requests, and other documents as required to secure funds from sponsoring agencies;
Assisting projects with the development of budget;
Following up the distribution of earned Facilities and Administrative (indirect) costs to the University and College special fund accounts on a monthly or quarterly basis;
Preparing summarized financial reports as required;
Closing and deleting sponsored agreement accounts;
Providing departments (research areas) with account over-expenditure notices;
Developing quarterly, annual, and custom reports from grants and contracts database as required by sponsors, the university or college officials;
Facilitating procurement, billings and collections activities;
Developing and negotiating Facilities and Administrative( indirect cost ) and fringe benefit rate agreements;
Developing a Time Effort Reporting system;
Maintaining a data base of inventory system for equipment.
How To Apply
Interested and Qualified Applicants are requested to submit their application letter specifying for which position they are applying and the date he/she will be available if selected for the post; update CV and their relevant Credentials (Such as Degree, Transcript, Professional working experiences, recommendation Letters and other relevant documents) to The Human Resource Administration Office of Addis Ababa University College Of Health Science School of Public Health, Sefereselam Campus Human Resource Office. (Second Floor Office No.218) Located around Mesalemia area In front of Ethio Tebib Privet Hospital within 5 working days, from the date of announcement.