International Rescue Committee
Position 1 – HR/Admin Assistant- Front desk management
Qualification: BA degree in Management, Business Administration, Personnel Management, and related fields.
Experience: 0 years of experience for degree holders.
Deadline:May 03/23
Major Responsiblites & Tasks
To maintain an attractive, pleasant, and neat front desk area.
To receive and assist guests to the office courteously, answering queries and providing information while being as prudent as possible.
To assist visitors to leave messages where the employee desired is not around and ensures that the messages are received.
To organize the noticeboards at the reception area regularly displaying relevant and useful information for the attention of members of staff and visitors.
Always maintain a professional appearance and manner.
Receive & transfer all incoming and outgoing calls.
Receive &send fax messages and forward the documents to concerned staff.
Ensure urgent messages are followed up accordingly by the front desk and the staff member concerned.
Making official phone calls on behalf of staff members, especially senior managers.
Maintaining and regularly updating an internal telephone extension list and instructions for use. Updating staff contact sheet on any changes.
Reporting any faults to the IT Officer and Telecommunication Company immediately.
Securely maintain and use IRC stamp only on the authorized/approved documents.
Making appointments for staff and reminding them of approaching appointments. Schedule interviews for internal and external candidates.
Efficiently issue stationeries for staff upon request, release supplies from the store by filling Store Release Form. Maintain tracking of stationeries issued VS inventory realized from store.
How To Apply
Candidates who meet the above qualifications; please send your CV and application letter only through IRC career site:
External
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/41534?c=rescue
Internal
https://rescue.csod.com/ux/ats/careersite/2/home/requisition/41534?c=rescue
Your application letter/cover letter must include the following information:
Name of the position you have applied for
Date of application
Summary of your qualifications and experience
Motivation/objective of why you have applied for the job
Please include at least 3 references from current and former supervisors.
Female candidates are highly encouraged to apply.
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.